Refer to Travel Manual – 4.0/10-11.0 Travel Authorization Pages 4 and 6)
- Travel at Central Connecticut State University is processed using the Concur travel management system. Paper Travel Authorizations or Expense Reports will not be accepted.
- A Travel Authorization should be submitted to the Travel Office for approval at least two (2) weeks prior to travel.
- An approved Travel Authorization is required for virtual conferences/classes, out-of-state travel and in-state travel involving any non-mileage expense greater than $50.00 per trip (or any travel paid for using a p-card).
- A travel authorization for out-of-state travel at "no cost to the University" is required to be on file in the Travel Office
- Copies of all relevant documentation must be attached to the Travel Authorization as substantiating information to the travel expenses requested. This includes copies of the conference bulletin or announcement showing the name, location and inclusive dates of the conference, registration fee, and conference hotel fee schedule.
It is the responsibility of the traveler to ensure that appropriate coverage arrangements have been made where needed (i.e., for classroom coverage, etc.).
Revisions of Travel Authorization forms
- Not necessary for inconsequential additions or deletions (less than 10% of the original approved Travel Authorization).
- All original signatures must be secured on the revised Travel Authorization.
- The originally approved Travel Authorization number must be indicated on the revision.
Travel Authorization Cancellation
- Cancellation of an approved Travel Authorization must be made via email to the Travel Office.
- All non-cancelable costs of the trip will be the personal responsibility of the traveler unless the reason for cancellation is approved by the traveler's supervisor.
- It is the traveler's responsibility to ensure that airline or rail tickets are canceled.